Do you have a degree and some experience working in events?
Would you like to work on global events whilst having a positive impact upon the planet?
Our Brighton based client runs global events which take place in, San Francisco, New York, Sao Paulo, Singapore, Toronto and London. Due to rapid expansion, they are now looking for a bright, and highly organised Events Assistant to join their hard-working and friendly team based in central Brighton. Great interpersonal skills and happy to turn your hand to whatever job needs doing is a MUST!
The Events Assistant role is very varied with the key aim to support the team in the organisation of their international business summits. In the past year all of these events have been run online and they have built a very successful virtual event platform.
This role would suit a recent graduate or someone with a few years’ work experience it is an excellent opportunity to gain a foothold in the industry and there is great potential for progression either as an event manager, or in marketing and PR.
With lots of new projects on the horizon and massive growth potential in their marketplaces you will be able to shape and grow your career within the business over the coming years.
The Company:
This highly reputed company have built a reputation for excellence in each of their markets and are planning rapid expansion in the next two years they are based in a new, modern & relaxed office located in central Brighton, just a couple of minutes ‘walk to the beach.
The company work with innovative start-ups and leading brands such as Google, Coca-Cola, IBM, GE and Intel. Their events take place in London, San Francisco, New York, Toronto and Singapore, so international travel is also plays a part of this role.
Their events are targeted at and built with the very top people in the sustainability sector. They are research led, but with a commercial purpose in mind. They design high quality programmes with unrivalled speakers, and due to this they have an excellent reputation in the markets they serve.
The company continue to grow year on year and are committed to re-investment to ensure they hit their long-term growth goals.
The Events Assistant Role
From client liaison to venue sourcing the Events Assistant will support the team in the organisation of the international business summits both online and live.
Working closely with the Event Managers, the Events Assistant will be responsible for the following:
- Helping research and shortlist new venues, AV companies and other suppliers for upcoming summits
- Liaising with speakers in the run up to each summit, gathering photos, biographies and presentations
- Sending out session guidelines to moderators and setting up panel preparation calls with moderators and speakers
- Supporting the business development team with client liaison, chasing in logos and corporate profiles, and registering delegates and guests
- Assisting in the set-up of the virtual event platform and 1-1 meeting software, and keeping this up to date in the run up to and during the summit
- Building and managing the registration site for each summit, processing new registrations, updating details where needed, and pulling regular reports and data
- Proof-reading delegate lists in Cvent, creating branded delegate lists for the sales team to share, and organising badge printing
- Formatting summit presentations and managing speakers and presentations on the day of the summit – whether live-streamed or in-person
- Helping to run each event on the day, including set-up, registration, managing delegate queries, venue liaison and AV liaison
- Pulling post-event analytics from the summit platform to support the business development team with client reports
- Helping with the day-to-day running of the office, ensuring that the office is equipped with stationery and kitchen supplies and other administrative tasks
- Help to run events on the day as a key part of the events team
The Events Assistant Candidate:
You will be self-motivated with an ability to work well in a fast-paced environment. Confident with technology is a MUST.
Skills and Experience
This is a busy, varied role and the ideal candidate will be bright, energetic and highly organised, with the following skills:
- Customer relations - we believe that building strong relationships with our speakers, sponsors and delegates is essential to our future success
- Project management - with an ability to organise and prioritise a variety of tasks
- Strong written communication skills - accuracy and attention to detail is a must
- Excellence in Microsoft Office - especially Word, Excel and PowerPoint
- Ability to manage external suppliers - including designers, printers and AV
- Self-motivated and organised - with an ability to work well in a fast-paced environment
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The Package:
Ø Generous pension scheme
Ø International travel – once restrictions are lifted
Ø Cycle to work scheme
Ø Coffee Mondays, Beach picnics, Sports Day – once back in the office
Ø Strong training programme and career development opportunities
Ø Small, fun & relaxed office which is located just a couple of minutes from the beach!
Please email your CV to cat@escapehatchmedia.co.uk or call Cat on: 07540 993111